SECTION 1. This
Association shall be known as the Country Music Cutting Horse
Association, hereafter referred to as the CMCHA or the Association.
SECTION 2. The term
for which it will exist shall be perpetual.
SECTION 3. The
Association is organized and shall be operated exclusively as an
organization within the meaning of Section 501(c) (5) of the Internal
Revenue Code od 1986, as amended, or the corresponding provision or
provisions of any subsequent United States Internal Revenue law or laws
(the "Code"). Within the scope of the foregoing purposes, and not by way
of limitation thereof, the Association is organized and operated to
encourage the development of and public interest in livestock and
ranching through the promotion and sponsorship of public cutting horse
contests, public exhibition of cutting horses in conjunction with cattle
and livestock; the presentation, and participation of cutting horse
events in other general livestock exhibitions, shows and expositions;
and to encourage the development and breeding of better cutting horses.
SECTION 4. The CMCHA
shall be made up of a General Membership. The General Membership shall
be established as set out in Article II below. From this General
Membership, there shall be elected a President, Vice President,
Secretary/Treasurer and four (4) Directors. If the President Elect -
Vice President forfeits his/her duties, a new President shall be
nominated and elected during the membership election. The President,
Vice President, Past President (from the previous year),
Secretary/Treasurer and the four (4) Directors shall comprise what shall
be known as the Executive Board. The Executive Board shall conduct all
business for the Association. The office of Secretary/Treasurer may be
combined. The Secretary/Treasurer position may be filled by an NCHA
approved Secretary as decided upon by the Executive Board.
SECTION 5. The
principal office of the Association shall be 1450 Greenwood Rd, Lebanon,
TN 37090 or as the Executive Board shall designate.
SECTION 6. There
shall be no capital stock of this Association.
SECTION 7. The fiscal
year of this Association shall be January 1st through
December 31st of each calendar year.
SECTION 8. Upon
dissolution of the Association, the Executive Board shall after paying
or making provision for the payment of all liabilities of the
Association, dispose of all assets of the Association exclusively for
the purposes of the Association in such a manner, or to such
organization or organizations organized and operated for charitable,
educational, religious or scientific purposes as shall at the time
qualify as an exempt organization or organizations under Section (c )(5)
of the Internal Revenue Code, as the Executive Board shall determine.
Any of such assets not so disposed of shall be disposed of by the Court
of Common Pleas of the County exclusively for such purpose or to such
organization or organizations of said court determine which are
organized or operated exclusively for such purposes.
Article II, MEMBERSHIP
SECTION 1. Any
individual or family interested in cutting horses may become an active
member of this Association. Family membership includes Husband, Wife,
any unmarried children less than 19 years of age living in the same
household and Grandchildren.
SECTION 2. The
Executive Board shall determine the annual membership dues for the
Association. The annual membership dues must be paid by the start of the
first show or event of each fiscal year in order to be in good standing.
Only after dues are paid can a member receive Association awards or
points toward Association awards. Only members in good standing with the
Association will be included in any Association membership list.
SECTION 3. All
membership dues shall be paid to the Secretary/Treasurer of the
ARTICLE III, MEETINGS,
MEMBER RIGHTS, RULES, ETC.
SECTION 1. The
Association will hold a General Membership meeting in November of each
year. The Executive Board shall designate the date, time and place of
the General Membership meeting. There will be an Executive Board meeting
at each of the approved shows with a minimum of six (6) Executive Board
meetings annually. Executive Board meetings shall not be held more than
90 days apart. The Executive Board meetings can be held on the same day
as the General Membership meeting but cannot be held at the same time as
the General Membership meeting. All Executive Board meetings shall be
open to the General Membership, but the General Membership shall not
have the right to take an active part in the Executive Board meeting
unless the Executive Board asks for the participation of a member or
members. If the Executive Board meeting is interrupted by a member of
the Association, said member may be asked to leave the meeting and may
be subject to disciplinary action. All Executive Board meetings shall
have during their order of business a period of time for members of the
Association to address the Executive Board on any subject concerning the
Association. The subject or subjects of this address shall be supplied
in writing to the Secretary a minimum of five (5) calendar days before
the Executive Board meeting. Each Association member scheduled to
address the Executive Board shall have three minutes to present his/her
business in a matter of utmost courtesy. In the event the addressee
becomes violent or abusive, he/she may be asked to leave the meeting and
may be subject to disciplinary action. All General Membership meetings,
Executive Board meetings and Special meetings shall be scheduled by the
Secretary and the General Membership shall be notified of the date, time
and place a minimum of ten (10) calendar days prior to said meeting.
SECTION 2. Special
meetings of the membership may be called by the written direction of the
President, the written direction of the majority of the Executive Board,
or the written direction of not less than twenty percent (20%) of the
membership in good standing. The Secretary shall, on any one of the for
mentioned described written directions, schedule said Special meeting
and notify the General Membership of the date, time, plane and subject
of said meeting a minimum of ten (10) calendar days prior to said
meeting. Said Special meeting shall be held not less than ten (10) nor
more than (30) calendar days after the written directive was received by
the Secretary. Only such business as set forth in the written directive
and notice may be transacted at said meeting.
SECTION 3. In
Executive Board meetings, all votes shall be by roll call and shall be
recorded by the Secretary or acting Secretary along with the motion
being voted upon. At General Membership meetings, the vote shall be by
the show of hands unless one Association member asks for the vote to be
taken by paper ballot in which case the vote shall be taken on paper
ballot. The Secretary or acting Secretary shall count all votes and
enter them into the minutes.
SECTION 4. On the
Executive Board, the Vice President, the Past President, the
Secretary/Treasurer and each of the four(4) Directors shall have one
equal vote on matters concerning the Association and the President shall
be entitled to vote in case of a tie vote among the other members of the
Executive Board. In General Membership meetings and in votes of and by
the General Membership, each membership of the Association shall be
entitled to one equal vote. Voting by mail ballot for election of
Directors and Officers and changes to the Bi Laws and Constitution of
the Association shall be permitted. Otherwise, proxy voting shall not be
SECTION 5. Thirty
percent (30%) of the membership shall constitute a quorum at any meeting
of the General Membership, and a simple majority of such quorum shall
decide any question that may come before the General Membership. Four
(4) members of the Executive Board shall constitute a quorum at any
meeting of the Executive Board and a simple majority of such quorum
shall decide any question that may come before the Executive Board. All
General Membership meetings and Executive committee meetings may be
adjourned from day to day or from time to time until a quorum is
attained as long as the meeting is rescheduled for and the General
Membership is notified of a new time, date and place a minimum of ten
(10) calendar days prior to the rescheduled meeting.
SECTION 6. No member
of the Association shall take upon his or herself to conduct business of
the Association without the approval of the Executive Board. In the
event a member of the Association does take upon him or herself business
of the Association without approval of the Executive Board said member
may be subject to disciplinary action.
SECTION 7. The CMCHA
shall conduct all shows and events in accordance with the rules and
guidelines of the NCHA, unless otherwise publicly advertised a minimum
of ten (10) calendar days prior to the event or show, and then publicly
announced at the beginning of the show or event.
SECTION 8. All CMCHA
approved shows and events shall be held within the NCHA Area 22.
SECTION 9. (a) Any
member who shall become a nuisance by constant complaints or by
constantly fault-finding or by harassment by violence or by constant
interruption of meetings or by taking upon him or herself business of
the Association without approval of the Executive Board may, at the
direction of the Executive Board, be expelled from the membership of
this Association. In the event such action is taken, said membership
dues shall be returned and all membership privileges and rights shall
thereafter be denied.
SECTION 9 (b) The
show management shall have the right to disqualify or refuse the entry
to any contestant for actions of blatant misconduct or harassment of
judges, show management, show management employees, other contestants or
any other member of the Association.
SECTION 9 (c) A
contestant may drop out of any contest due to injury to or the sickness
of him or herself, the injury to or the sickness of his/her horse or
death in his/her family. A contestant shall not, at any time, withdraw
from any contest he or she is participating in due to dissatisfaction or
grievance with the judges, show management, or other contestants without
forfeiting all money he may have won in previous go rounds. Entry fees
or any part thereof will not be refunded after a contest starts.
SECTION 9 (d) All
contestants of a contest shall show his or her horse at the appointed
time designated by the show management or drop out of the contest.
SECTION 9 (e) At any
time during an approved CMCHA cutting horse contest a contestant shall
not enter the show arena, the warm up arena, or the show grounds with
any kind of gimmick or training device of any nature. Also, a contestant
shall not be allowed to mistreat or abuse his or her horse in any manner
in the show arena, the warm up area or the show grounds. A contestant
shall not talk with or to the judge(s) before or during the entire show
or make comments within the judge’s hearing distance on any work that
has taken place or is taking place during a contest. At any CMCHA
approved show, a contestant shall not harass the judge(s), show
management, or show employees and shall not be guilty of conduct
unbecoming to the CMCHA.
SECTION 9 (f) At all
CMCHA approved shows; show management shall provide a representative of
and for the contestants to serve as a liaison between the contestants
and the show management. Said representative shall be appointed by the
Show Chairman and shall represent all contestants and shall be the sole
liaison to the show management. Also said representative shall report to
the show management any horse being abused or any actions by any
contestant detrimental to the best interest of the Association, such as;
loud and profane language, drunkenness or under the influence of
intoxicants, or use of devices not permitted by CMCHA or another
infraction of the Standing Rules of the NCHA.
SECTION 10. Any
member of the Association may be disciplined by or suspended from the
Association by the Executive Board. The Executive Board may also deny
any member rights or privileges of the Association whenever it has been
established by satisfactory evidence that such member has knowingly and
willfully violated any pertinent rule or rules of the Association. (a)
Whenever anyone is accused of a violation, he/she will be given notice
of date, time and place not less than fifteen (15) calendar days prior
to the hearing of such accusations by the Executive Board. At such a
hearing, member(s) shall have the opportunity in person or by council,
to be heard and present evidence on his/her behalf. (b) The decision of
the Executive Board will be final and binding on all parties. (c)
Whenever a member of the Association is disciplined or suspended or
denied membership rights or privileges, the name of said member and
action being taken will be published in the Association’s newsletter.
(d) In the event that a member of the CMCHA is asked by the show
management of a CMCHA approved show to leave or withdraw from said show
for any reason, the Executive Board shall review the case and all facts
involved and shall render a decision pertaining to the same. This
hearing of the Executive Board must be held within thirty (30) days from
the date of the occurrence of the incident. The member(s) shall be
notified of the Executive Board’s decision immediately thereafter. (e) A
suspended member of CMCHA will not be allowed to participate in any
CMCHA approved shows as an owner of a horse, a rider, or agent for
others. In the event a suspended member enters a CMCHA approved show
during the period of suspension, either as owner, rider or agent an
additional six (6) months shall be added to his/her suspension for each
infraction. In the event approval to show is wrongfully granted to a
suspended member, the results and standings for that suspended member
will not be approved by CMCHA, and the results and standings shall be
changed within CMCHA to show as if the suspended member did not show.
SECTION 11. The
Secretary shall deny any individual, regardless of membership status,
the rights and privileges of this Association for failure to pay when
due, any and all obligations owing to the Association or for giving a
worthless check for any fees associated with the exhibition of cutting
horses, provided, however, that fifteen (15) calendar days before said
action by the Secretary, written notice shall be delivered to said
individual. A suspension or denial of rights or privileges under this
section shall terminate upon full payment of the obligation due the
SECTION 12. Every
notice required by the rules and regulations herein may be served by
delivering a copy of said notice to the person(s) requires, either in
person, by mail, by facsimile or by electronic email.
SECTION 13. The order
of business at any meeting shall be as follows:
A. Roll call
B. Reading and
disposal of the Minutes
C. Report of
Officers, Directors and Committees
D. Election matters
E. Unfinished Old
F. Addressing Issues
of Members of the Association to the Executive Board
G. New Business
ARTICLE IV, AMENDMENTS
SECTION 1. The
members of the Association shall have the power to repeal, revise,
modify, and/or amend this Constitution and By Laws of this Association
at any regular or special meeting of the General Membership, provided
that written notice is given to the General Membership a minimum of ten
(10) calendar days prior to said meeting and in said notice the specific
items of business to be transacted are explained in detail.
ARTICLE V, OFFICER AND
SECTION 1. Officers
of this Association shall consist of a President, Vice President and
Secretary/Treasurer, all of whom shall be elected with the exception of
the afore mentioned President, by the General
Membership. The President will remain in his/her position and not be
elected annually unless the President resigns or the General Membership
puts forth a petition for a change in the position. The General
Membership shall elect four (4) Directors as positions are vacated.
SECTION 2. Any
officer or Director, who misses two (2) or more meetings for reasons
other than sickness or death in the family, shall be replaced. Upon such
occurrence, the President shall ask for volunteers from the general
membership, and then make recommendation to the Executive Board, who
shall vote on said recommendation to fill the office. In the case that
the President’s recommendation is voted down by the Executive Board, the
President shall make other recommendations until the office is filled.
In the case that the President is to be replaced, the Vice President
will fill that office.
SECTION 3. A member
shall hold only one Office or Directorship at any given time, except for
these purposes; the offices of Secretary and Treasurer may be held by
one person and construed as one office.
SECTION 4. The
election of officers and directors shall take place at the November
meeting of the general membership. All nominations must have a second.
Only members in good standing may vote or hold office. The
Secretary/Treasurer and Vice President shall tabulate the votes.
Officers and Directors shall assume their responsibilities on January 1st
the following year.
ARTICLE VI, EXECUTIVE
SECTION 1. The
Executive Board shall be comprised as set out in Article I, Section 4.
SECTION 2. The
President of this Association shall serve as Chairman of the Executive
SECTION 3. The
President shall conduct the administrative affairs of this Association.
SECTION 4. The
Executive Board shall vote as set out in Article III, Section 4 and
Article III, Section 5.
Section 5. The
immediate Past President shall automatically become a member of the
Executive Board. The Past President shall hold that office and stay a
member of the Executive Board until time as there is a new Past
President to serve.
SECTION 6. The
Executive Board shall vote on all committee recommendations. No
Committee shall act on any matter without the approval of the Executive
SECTION 7. In the
event there is a vacancy in the Executive Board by death, resignation or
any other cause, the vacancy shall be filled by the same method as set
out in Article V, Section 2.
ARTICLE VII, OFFICERS
SECTION 1. The
President shall direct ordinary business activities of the Association,
shall preside over all meetings thereof and over the Executive Board,
and shall present to the membership such recommendations as he/she deems
advisable for the best interest of the Association. The President shall,
upon approval from the Executive Board, appoint all standing committees
and such other committees as he/she may deem necessary from time to
SECTION 2. The Vice
President serves as a member of the Executive Board and shall succeed
the President if the office of the President becomes vacant during any
term and shall perform the duties of the President in his/her absence.
SECTION 3. The
Secretary shall record all of the proceedings of the meetings of the
General Membership and of the Executive Board and shall be the custodian
of books and records of the Association. The Treasurer shall be the
custodial of funds of the Association and all books and records
pertaining thereof. The Treasurer shall sign all checks drawn on the
Association account and shall make a financial report at each regular
meeting of the General Membership and at each meeting of the Executive
The President shall
recommend to the Executive Board, and after approval, appoint the
following standing committees:
SECTION 1. Audit
Committee whose duties shall be to make an annual audit of the financial
records of the Association and report same to the Executive Board by
January 15th of that year.
SECTION 2. Awards
Committee whose duties are to recommend to the Executive Board any
awards to be given by CMCHA, along with prices, vendors, etc. and
purchase said awards upon approval by the Executive Board.
SECTION 3. Budget
Committee whose duties shall include feasibility studies on projects and
awards for the Executive Board to consider. The Secretary/Treasurer
shall serve as the Chairman of the Budget Committee.
Constitution and By Laws Committee whose duties are to consider any
amendments offered by the membership. The Chairman of the Constitution
and By Laws Committee or his designate shall serve as Parliamentarian at
all Executive Board meetings, General Membership and Special meetings.
SECTION 5. Grievance
Committee whose duties shall be to consider complaints as to the conduct
of the Association’s business or activities or the conduct of any member
of the Association. All complaints are to be filed in writing and after
hearing and considering complaints, reports to the Executive Board for
consideration and action.
SECTION 6. Judging
Committee whose duties shall be to recommend a selection of show judges
for the coming year. Show judges shall be arranged through the show
secretary for judging of each CMCHA approved show.
SECTION 7. Show
Committee selected by the President to successfully carry out the CMCHA
approved shows for the year.
SECTION 8. Social
Activities Committee whose duties are to make arrangements for special
social activities held by the Association.